Planning VIP events isn’t something we encounter every day. These events are special, and the rules that apply are special and new. In particular if the VIP individual is from another country, with entirely different customs or standards we’re not familiar with. These special occasions require thorough preparations.
It would be good – once you learn who the VIP is – to inquire about where the individual comes from, whether there are any special customs there, if the individuals has any religious beliefs, whether there are any special diet requirements, how long will the individual stay, and what language the individual speaks and accordingly secure an interpreter, etc. The more information you have available, the less room for error.